Room Bookings: Timetabled Courses and General Bookings

1. Room Bookings for Timetabled Courses

Rooms to be used for Vancouver Island University courses are booked through the timetabling process.

For more information about room bookings for timetabled courses, please contact either:

2. General Room Bookings

If you are a VIU employee conducting Vancouver Island University business, you may book a room on the Nanaimo campus through the Records Office.

To find available space on campus, use the Find a Room or Room Booking Report to locate the room you want or to check the availability of a specific room. Once you have located an appropriate room, please contact the Records office at roombookings@viu.ca to reserve it. Please include the booking date, start and end times, building and room numbers (if known), as well as a title or a brief description of the event. Once your request has been processed, you will receive an email confirming your booking as well as a confirmation number for your reference.

Room Bookings During Reading Break

Contact the Records Office to book rooms during reading break. Requests are processed on a first come, first served basis.

Room Bookings During Final Exam Period

Requests for room bookings during the final exams in April and December will not be confirmed until the final exam schedule has been completed and all exam rooms booked. This is usually no later than March 1st for Spring exams, and November 1st for Fall exams.

Room Capacities and Special Equipment

To see seating capacity or other details for buildings and rooms, go to the Campus Area Summary and choose the desired campus and building. Seating capacity is listed under Instructional Space Detail. Floor plans are available from the left menu on the main page.

If you need to borrow special equipment, please contact the library at at Local 6329. Questions about existing computer, audio-visual equipment or software available in a room should be directed to the ITHelpDesk.

If you have any further questions about general room bookings please contact either: