Travelling Abroad For VIU Faculty and Staff
If you are travelling on behalf of VIU as part of your professional development or for other work-related reasons, you need to be aware of health, personal, political and environmental risks you may face while travelling. This website can be used to begin the research you need to undertake in order to prepare yourself and to help make sure your trip is as safe and stress-free as possible.
Before you go:
Registration of Canadians Abroad: A registration service for all Canadians travelling abroad is offered and provided so that we can contact and assist you in an emergency in a foreign country, such as a natural disaster or civil unrest, or inform you of a family emergency at home. Register Here
Passport: A passport is the only reliable and universally accepted identification document, and it proves that you have a right to return to Canada. Be sure that your passport is still valid. Some countires require that your passport be valid for six months beyond your date of entry. Check the Travel Report for your destination to establish whether the six-month rule applies.
- Leave a copy of your passport with either family or with the Faculty of Interntional Education. If your passport is lost or stolen this will make the process of getting a replacement much easier.
- Dual Citizenship passport holders - specific restrictions and conditions may apply to you depending on which country you are visiting. For more information visit: http://www.voyage.gc.ca/faq/dual-nationality_double-nationalite-eng
Visa: Many countries require visas to enter the country. Permission to enter another country is the sole perogative of that country. Verify in advance whether your destination country or countries require a visa for entry, and apply well in advance.
Immunizations: Contact with The Vancouver Island Health Authority's Travel Health and Immunizations to find out what immunizations you need and when and how to get them. Plan ahead as as some vaccinations may require a series of injections or may be required before applying for a travel visa. Some countires will also require proof of immunization upon entry.
Other Health Considerations: VIHA's Travel Health and Immunization clinic will also let you know what health risks may be present in the country you are travelling to and what health precautions to take. Discuss any pre-exisitng health issues with your doctor. Pre-existing health conditions may not be covered by your travel insurance. Please call your insurance provider to check.
Emergency Medical Insurance: Confirm that you have coverage through VIU extended medical. Regular, temporary and part-time VIU employees (excluding sessionals and casuals) if they meet the eligibility requirements, have travel medical insurance covered through Allianz Global Assistance (previously Manulife) Refer to the e-booklet for your jurisdictions. It is important that you understand what is excluded from the Medical Insurance Policy, for example:
- pre-existing conditions,
- injury while intoxicated,
- countries or areas where travel warnings are in place.
Carry your Global Assistance card with you when travelling. Leave a copy at home with someone who can find it if you loose yours. You can reach Allianz Global Assistance by calling the Canada/U.S. toll-free number or the Call Collect number indicated on the back of your benefits card.
If you are travelling out of the country for more than six months, notify VIU's Manager, Payroll and Benefits, via e-mail so that Payroll can notify the Health Insurance Office of BC (BC Medical).
Allianze's winter 2012 Benefits Bulletin includes useful information for travellers.
For more information about travel insurance visit: http://www.voyage.gc.ca/faq/insurance_assurance-eng
Travel Advisories: Check Foreign Affairs and International Trade Canada's Travel Reports and Warnings website for any warnings or advisories for the country you are travelling to. Traveling to a country with a Travel Wrning may impact your health insurance and/or trip cancellation insurance. The decision to travel is the sole responsibilty of the individual.
Other Pre-Departure Resources:
- Department of Foreign Affairs Pre-Departure Checklist and more...
- Country Insights - country specific inter-cultural information
- U.S. Centre for Disease Control - Travel Health
While you are there:
In case of emergency Canadian citizens (travelling on their Canadian passports) can access emergency assistance through the nearest Canadian Embassy or Consulate, or through the Emergency Watch and Response Centre.
You can contact the Emergency Watch and Response Centre in Ottawa anytime at:
Email: email@example.com Telephone: From outside Canada 613-996-8885 (call collect where available) TTY: 613-944-1310
You may be asked to leave a message. Please follow the instructions carefully. Under normal circumstances, an operations officer will get back to you within 15 minutes. However, this delay may be longer during large-scale emergencies.
When you return:
Post Travel Health, Lingering Maladies: If you were ill while abroad or become ill upon return, contact your doctor immediately-especially if you have a fever or a flu-like illness and you've just returned from an area where malaria is common. Tell your doctor all of the countries you visited and be able to provide the specifics of any treatment you received while you were away.
Some diseases may not manifest themselves right away. Most viral, bacterial or parasitic infections will occur within six weeks of returning from international travel, however, some diseases, such as malaria, may not cause symptoms for six months to a year after infection. Always advise a physician of the countries you have visited within the twelve-month period preceding any onset of illness. This will help the physician arrive at a correct diagnosis. Remember to complete the cycle of any prescribed drugs or antibiotics.
Even if you are not sick, have a complete physical as soon as you return. (From DepartSmart: http://web.viu.ca/studyabroad/departsmart/)