Shared Drives

Network Shares

Network shares are spaces set up on the server whose intent is to provide an easy method for sharing files. In this way files can be shared by a department, by a small group of users, between an instructor and their students, or between students. These shares can exist on both the Capitan (Employee) domain and the Discovery (Student) domain, depending on what is required. As with any network storage, these shares are subject to a quota limit.

How to request a Shared Network Space

Faculty and staff can request the creation of a shared network space. Security groups are set up and members of the security groups are given access to the share.
Please forward a request for shared network space to the IT Helpdesk with the following information:

• The name you would like for the share (no spaces please, and shorter is better). The IT Helpdesk will advise you if the name is not available or does not fit into our naming convention.
• Type of security required for this share
  • Do some people require more (or less) access than others. For example, an Instructor may have a share that they have full access to, but students have Read-only access, or
  • Do all users get the same access except for one or two folders within the share?
• Which domain this share should be a part of. If students require access, it should be on Discovery. If faculty and/or staff are the only ones who need access it should be on Capitan.
• Usernames of people who will need access to this share.
• Is someone willing to manage the security group (add and remove users) that has access to this share? Please provide their name.
• What types of files are expected to be stored in this shared space?
• Any other information that you feel would be important for ITS to know when creating this share.

Once the Helpdesk has received the request, the process begins to create the share. The requestor will be advised when it has been set up. If the management of the security group is to be managed by someone in the group requesting a new share, instructions are available from the Helpdesk.

top

Shared Network Space Quotas

Network shares, like your U: drive, are subject to a quota limit. The quota limit is not placed on the share itself, but applied against each user of that share. This means that one person can reach their quota and be unable to add or save any more files, while other users will not have a problem. If you have mapped to the share, you can open My Computer and click once on the mapped drive. In the left hand pane you will see your personal usage (Total and free space). For Faculty and staff the default quota for network shares is the same as for U: drives: 250MB

top

Links:

Network Storage at Vancouver Island University
Mapping to a Network Drive (Share)
Managing your Quota