The Employee Directory

Using the Employee Directory

Administration

Employee Maintained Information

Printed Directories

Employee Directory Responsibilities

FAQs

 

Using the Employee Directory

The Employee Directory is a web based directory of contact information for all VIU employees. It is designed to make us more accessible to our students and the broader community. Choose your search category from the drop down list and then select from the second box or type in a name or local as per category requested.

Administration

The Employee Directory draws its information from several databases (see table below). These include our Human Resources, Facilities, and Office Inventory databases. The Employee Directory offers several features to our client community. 

Employee Maintained Information

• You are encouraged to enhance your directory information through “My TDS Info”
• You can log into your personal Employee Directory information profile and may edit several fields. Use your VIU username and password to log in.
• The job title may be edited to reflect current or multiple duties at VIU. For example, an Instructor may be a departmental coordinator for a year and may be requested to edit their title in a manner consistent with departmental guidelines for title changes;
• You may optionally display your office hours on the Employee Directory;
• Additional contact information: employees may optionally add an after hours phone number, personal or departmental web site link, mobile numbers as well as display a fax number different from the default;
• Photograph: You may choose to display your photograph to the Internet, restrict to on campus viewers only or no display. Employees may update their displayed photo by visiting the ID Centre in the Library and having a new picture made.
• Instructors may choose to show their time table matrix.
• Be sure to click the Update Button when done.
• Other features may be added from time to time, please send us your suggestions.

Printed Directories

You may print the directory (or any portion) from the departmental or alpha list linked from the Employee Directory home page.

Employee Directory Responsibilities

Position Duties

Phone User	Updates contact info in My TDS Info as required or desired, such as: Capitalization of Name (but not spelling) Alternate Title (will override HR title) Office Hours After Hours Phone Website Cell/Blackberry Alternate Fax number (will override default fax number) Show Picture (Not at All, Campus View Only, On Internet) Show Timetable Matrix
TSR User	Submits online telephone service requests (TSR) to IT Services for any telephone move, add or change. Contact this person (likely your area Secretary) first about any telephone service issues
Office Inventory Coordinator	Maintains the office inventory system. Updates phone number changes and locations as required on the request of the Phone Site Requester. List of OIS Coordinators
Office Inventory System Coordinator	Maintains access rights to office spaces by the different Office Inventory Coordinators
Information Systems	Ensures systems function to meet the needs of the user community.
Facilities Services	Maintains office spaces, adds, changes or deletes office spaces and capacities as required.
Human Resources	Maintains employee information, preferred name, status, department, title, default fax #, e-mail & photo.
Information Technology Services	Maintains Telephone Site Requester list and resolves telecom issues.

FAQs

My directory photo is out of date, can it be replaced?

Yes. Take your employee ID card to the Photo ID Centre just inside the main entrance to the Library. A new photo will be taken and placed in your directory record. Your ID card will not, however, be replaced.

I’m not listed in the Employee Directory, how do I get listed?

Contact your Area Secretary who will refer your request to the correct people.

Why do I have two listings in the Employee Directory?

Some employees have more than one office, for example, an instructor may teach in Nanaimo and Cowichan.

Tip

When searching the department list, type the first letter of the department to quickly get close to your desired selection. For example, to list staff in Student Services, select Department as the search category, click in the select box, type 's' which will bring you to the first department listing starting with 's', scroll down to Student Services.