VIU summer sessions

Important Information

The rules for Summer Session are different from Fall and Spring.

Courses are shorter and deadlines come quicker.

This page provides answers to frequently asked questions about Summer Session.
The Registration Centre Team is available to provide personal assistance with any of your registration questions.

You can find a lot of helpful information at VIU Students.

Most registration services are available online; you can see your grades, update your address, check your place on waitlists, add or drop courses, review your fees, and much more. Login to your student record.

If you are on a waitlist and a seat becomes available to you prior to the first day of either term, we will put you in the class. If you are still on a waitlist at the beginning of either term the procedure changes and you need to pay close attention for the first two days:

  • On May 2 and May 3 you must check your online student record each day for May term courses.
  • On June 20 and June 21 you must check your online student record each day for June term courses.
  • If a seat becomes available for you, it will be “Held” temporarily. If you still want that class, you can claim your held seat that day online or by contacting a Registration Centre.
  • If you do not claim the seat on the day it’s held, you will be removed from the waitlist.

Remember to drop waitlisted courses if you are no longer interested or you may have to pay for them.

You can add a course up to the end of the second day of each term online or by contacting a Registration Centre.

  • May term: you may add a course up to Tuesday, May 3
  • June term: you may add a course up to Tuesday, June 21.

If you want to add a course after that time, you must obtain permission from the instructor and follow the instructions on the Registration Services web page for Late Course Registration - viu.ca/registration/forms.

Maximum Course Load

Due to the intensity of Summer Session courses, you may normally register in a maximum of 10 credits per term.

Dropping a course can have a big impact on your tuition fees and/or your grades. Please take note of these important deadlines if you are considering dropping a course:

Notice May Term June Term
Tuition: The last day to drop a course without having to pay any fees for it. Sunday, May 1 Sunday, June 19
Tuition: The last day to drop a course without having to fully pay for it.* Tuesday, May 3 Tuesday, June 21
Grades: Last day to drop a course to avoid getting an ‘F’ grade assigned.** Friday, June 10 Friday, July 29

* If you drop all courses in your May term on May 2 or May 3, you will be assessed a fee of $200 for that term. If you drop all courses in your June term on June 20 or June 21, you will be assessed a fee of $200 for that term.

** Under documented exceptional circumstances, you may request a late withdrawal after this time. Please consult a Registration Centre for further information.

Prerequisites ensure you have a reasonable chance to be successful in the course.

Check your student record to ensure that you meet prerequisites for courses: click on "Web Registration", "Register" for the summer term(s), and then "Check Prerequisites". Any unmet prerequisites will be noted in red print. Please withdraw from courses if you will not meet the prerequisite.

If you do not meet course prerequisites you are not eligible to take that course and may be deregistered. Prerequisite checking is a lengthy process that continues through the first week of each term and by the time you are deregistered, it may be too late to register for another course.

If you would like to have a prerequisite waived, you must obtain approval from the Department Chair. Please ensure permission is granted at least two weeks prior to the first day of the term. The Department Chair will notify a Registration Centre of this waiver.

Summer Session courses are normally condensed and so it is strongly recommended to begin the course on time. If you are unable to participate at the start of a term, you can maintain your registration status for up to one week by notifying the instructor of your absence by email prior to the first scheduled class. If you do not show up to the first class and have not notified your instructor, you may be deregistered without prior notice.

Vancouver Island University reserves the right to reschedule and/or cancel a course. You will receive a full refund if the course is cancelled.

An official transcript is a complete record of your academic performance; it bears the signature of the Registrar and is printed on official transcript paper. Official transcripts can be ordered through your online student record or by calling a Registration Centre. The fee is $12.50 per copy. A rush transcript, ordered to go out by the mail the next day, is available for $20.80 per copy.

An unofficial transcript is available to you at no charge from your online student record.

Educational Advisors are here to help and support you throughout your educational journey. Students in degree programs are also served by our Degree Advisors. Connect with an Advising Centre at any VIU campus.

Email: Advising@viu.ca
Cowichan: 250.746.3509
Nanaimo: 1.888.920.2221 or 250.740.6410
Powell River: 604.485.2878

For further information, please visit VIU Advising

VIU’s Goal Planning System can be launched from your online student record. GPS will show how courses you have already completed can work towards your academic goals and will list courses you still need to complete.

We strongly encourage you to discuss your GPS results with your Degree Advisor or Program Chair.

For services over the phone or online, we protect your student record by using your student number, your online student record password, and a security question and answer. You create your question and answer, and you may change it at any time. Photo identification is required to obtain services at Registration Centres in person.

A parent, spouse, or friend may not act on your behalf to conduct any business or make any detailed inquiries about your account without your consent. To authorize someone to act on your behalf when speaking to us, you will need to provide them with your student number and the answer to your security question. If you share this information with a third party, it is good practice to change it afterwards.

The VIU Safety App is available for Apple and Android devices. In addition to allowing us to send messages to you in times of emergency, it features quick access to Campus Security, a personal safety toolbox, campus maps and more. The app provides up-to-date COVID-19 resources. 

Please read our emails!

Emails from Registration@viu.ca will always contain information that is important and timely for you.

To ensure that our emails are not identified as spam and filtered out of your inbox, please add our address (Registration@viu.ca) to the list of contacts in your email program.