Important Information

Your student record is available for you at my.viu.ca.

Most registration services are available online; you can see your grades, update your address, check your place on waitlists, add or drop courses, review your fees, and much more.

Login to your Student Record.

If you are on a waitlist and a seat becomes available to you prior to the first day of the semester, we will put you in the class.

If you are still on a waitlist at the beginning of the semester the procedure changes and you need to pay close attention for the first 6 days of the semester:

• From Thursday, January 5, to Thursday, January 12, you must check your online student record each day.
• If a seat becomes available, it will be held for you temporarily. If you still want that class, you can claim your held seat that day online or by contacting any Registration Centre.
• If you do not claim the seat on the day it’s held, you will be removed from the waitlist.

Remember to drop waitlisted courses if you are no longer interested or you may have to pay for them.

You can add a Spring Semester course until Thursday, January 12, online or by contacting any Registration Centre. If you want to add a course after that time, instructor permission is required.

Please follow instructions for late course registrations.

Depending on when you drop a course, it can have a big impact on your tuition fees and/or your grades. If you register for a course but decide you don’t want to take it, you must officially drop it. It is not enough to inform your instructor or to just not show up.

Please take note of these important deadlines if you are considering dropping a course:

• Minimum Fee Assessment: If you withdraw from all your courses between Thursday, January 5, to Wednesday, January 18, there will be a fee assessment of $200.
• Tuition: The last day to drop a course without having to fully pay for it is Wednesday, January 18. If you drop a course after this date, you will be charged full fees for it.
• Grades: The last day to drop a course to avoid getting an ‘F’ grade assigned is Wednesday, March 29*.

* Under documented exceptional circumstances, you may request a late withdrawal after this time. Please consult any Registration Centre for further information.

If you are unable to participate in a class at the start of the semester, you can maintain your registration status for up to two weeks by notifying the instructor of your absence by email prior to the first scheduled class. If you do not show up to the first class and have not notified your instructor, you may be withdrawn without prior notice.

Official transcripts can be ordered through your online student record or by calling the Registration Centre. The fee is $12.50 per copy. A rush transcript, ordered to go out by mail the next day, is available for $20.80 per copy. An unofficial transcript is available to you at no charge from your student record.

Prerequisites ensure you have a reasonable chance to be successful in the course.

Check your student record to ensure that you meet prerequisites for courses: click on “Web Registration”, and then “Register” for the Spring 2023 Semester, and then “Check Prerequisites”. Any unmet prerequisites will be noted in red print. Please withdraw from courses if you will not meet the prerequisite.

If you do not meet course prerequisites, you may be withdrawn. Prerequisite checking is a lengthy process that continues through the first week of each semester and by the time you are withdrawn, it may be too late to register for another course. If you would like to have a prerequisite waived, you must obtain approval from the Department Chair. Please ensure permission is granted as soon as possible and no later than Friday, December 9. The Chair will notify the Registration Centre of this waiver.

At the end of each semester, your grades will be posted to your online student record. If you believe your final grade is inappropriate and would like to appeal it, the appeal procedure is available from the Registration Centre. You must begin an official appeal within 10 working days of the date the grade is assigned (excluding University closures).

In most programs, if you paid over $100 in combined tuition and activity fees during the 2022 calendar year, you are eligible for a T2202 tax receipt. Your tax receipt can be printed beginning February 1, 2023, by accessing your student record.

More information on T2202 tax receipts.

This year VIU students received over $4.3 million in scholarships, awards, and bursaries from the VIU Foundation. To be considered for this support, make sure your “Scholarship/Award/Bursary Profile” (located in your student record) is up to date. For more information, visit VIU Financial Aid.

Educational Advisors are here to help and support you throughout your educational journey. Students in degree programs are also served by our Degree Advisors.

Connect with an Advising Centre at any VIU campus.

Email: Advising@viu.ca
Cowichan: 250.746.3509
Nanaimo: 1.888.920.2221 or 250.740.6410
tiwšɛmawtxʷ Campus: 604.485.2878

For further information, visit VIU Advising.

VIU’s Goal Planning System (GPS) can be launched from your online student record. GPS will show how courses you have already completed can work towards your academic goals and will list courses you still need to complete. We strongly encourage you to discuss your GPS results with your Degree Advisor or Program Chair.

All campuses will close Thursday, December 22, 2022 at 3pm and will reopen on Tuesday, January 3, 2023 at 8:30am.

Please note that the semester starts Thursday, January 5, 2023.

The VIU Safety App is available for Apple and Android devices.

In addition to allowing us to send messages to you in times of emergency, it features quick access to Campus Security, a personal safety toolbox, campus maps and more.

For services over the phone or online, we protect your student record by using your student number, your online student record password, and a security question and answer. You create your question and answer, and you may change it at any time.

Photo identification is required to obtain services in person.

A parent, spouse, or friend may not act on your behalf to conduct any business or make any detailed inquiries about your account without your consent. To authorize someone to act on your behalf when speaking to us, you will need to provide them with your student number and the answer to your security question.

If you share this information with a third party, it is good practice to change it afterwards.

If you wish to temporarily withdraw from VIU for any reason, you may apply for a leave of absence for the remainder of the current academic year and the following year. Apply to the Dean of your program for a leave of absence. If your request is approved, when you return you will be considered a continuing student for the purpose of registration.

Pay parking is in effect at the Nanaimo Campus on a “First Come, First Parked” basis. Please check VIU Parking for information on parking regulations. Due to limited parking, alternative forms of transportation are encouraged such as public transit, carpooling, walking, or biking.